{"id":11873,"date":"2024-05-21T16:59:39","date_gmt":"2024-05-21T15:59:39","guid":{"rendered":"https:\/\/www.snapsurveys.com\/support-snapxmp\/?post_type=epkb_post_type_1&#038;p=11873"},"modified":"2026-01-29T15:19:28","modified_gmt":"2026-01-29T15:19:28","slug":"database-link-wizard-online-email-invitations","status":"publish","type":"epkb_post_type_1","link":"https:\/\/www.snapsurveys.com\/support-snapxmp\/snapxmp\/database-link-wizard-online-email-invitations\/","title":{"rendered":"Database link wizard: Online email invitations"},"content":{"rendered":"\n<p>Invitations are an important way of letting participants know how to complete your questionnaire. The emails include a link that make it easy for a participant to give their responses.<\/p>\n\n\n\n<p>Here are some <a href=\"https:\/\/www.snapsurveys.com\/blog\/helpful-tip-avoid-spam-filters-sending-online-surveys\/\" target=\"_blank\" rel=\"noreferrer noopener\">helpful tips to avoid spam filters<\/a> when creating your email invitations and sending online surveys.<\/p>\n\n\n\n<p>This page is available if you have chosen to send email invitations for an online survey,&nbsp;using the database link wizard. This happens when you have <\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>selected the send email invitations option<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-full\"><img fetchpriority=\"high\" decoding=\"async\" width=\"671\" height=\"176\" src=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2024\/05\/DBEmailOption1.png\" alt=\"\" class=\"wp-image-11881\" srcset=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2024\/05\/DBEmailOption1.png 671w, https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2024\/05\/DBEmailOption1-300x79.png 300w\" sizes=\"(max-width: 671px) 100vw, 671px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>selected the login participants with email invitations options<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"671\" height=\"378\" src=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2024\/05\/DBLoginWithEmail1.png\" alt=\"\" class=\"wp-image-11882\" srcset=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2024\/05\/DBLoginWithEmail1.png 671w, https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2024\/05\/DBLoginWithEmail1-300x169.png 300w\" sizes=\"(max-width: 671px) 100vw, 671px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Email invitations and reminders<\/h2>\n\n\n\n<figure class=\"wp-block-image size-full\"><img decoding=\"async\" width=\"671\" height=\"544\" src=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2024\/05\/DBCreateEmail1.png\" alt=\"\" class=\"wp-image-11878\" srcset=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2024\/05\/DBCreateEmail1.png 671w, https:\/\/www.snapsurveys.com\/support-snapxmp\/wp-content\/uploads\/2024\/05\/DBCreateEmail1-300x243.png 300w\" sizes=\"(max-width: 671px) 100vw, 671px\" \/><\/figure>\n\n\n\n<p>You can find <a href=\"https:\/\/www.snapsurveys.com\/blog\/tips-for-survey-invitations-and-examples\/\" target=\"_blank\" rel=\"noreferrer noopener\">tips and examples to help write your email invitations<\/a>, as well as ideas to <a href=\"https:\/\/www.snapsurveys.com\/blog\/7-tips-for-writing-great-email-subject-lines\/\" target=\"_blank\" rel=\"noreferrer noopener\">create subject lines that attract your participants&#8217; attention<\/a>.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table><tbody><tr><td><strong>Email address field<\/strong><\/td><td>The database field that stores the participants&#8217; email addresses.<\/td><\/tr><tr><td><strong>Font formatting<\/strong><\/td><td>Choose the font type, size, format and colour for the selected text in the Invitation or Reminder.<\/td><\/tr><tr><td><strong>Email subject and text<\/strong><\/td><td>Enter your email subject in the top pane and the message in the lower field.<\/td><\/tr><tr><td><strong>Insert<\/strong><\/td><td>Enter an HTML field, the survey location, a field from the database containing information specific to the participant or a survey opt out link. The survey location link is mandatory.<\/td><\/tr><tr><td><strong>Invitation<\/strong><\/td><td>Enter the email invitation text and insert any fields required, including the survey location, which is mandatory.<\/td><\/tr><tr><td><strong>Reminder<\/strong><\/td><td>Enter the email reminder text. By default, this is the same as the Invitation text. The survey location link is mandatory.<\/td><\/tr><tr><td><strong>Automatically log into survey<\/strong><\/td><td>The link to the survey location automatically logs in the participant, and they do not need to enter their login details.<\/td><\/tr><tr><td><strong>Show a login page<\/strong><\/td><td>The participant must enter their login details before they can start the questionnaire. The&nbsp;<strong>Participant <\/strong>paradata variable identifies the participant when they click the link.<\/td><\/tr><tr><td><strong>Use HTML emails<\/strong><\/td><td>Select this option if you want to use HTML in your emails. Clear this option to send plain text emails.<\/td><\/tr><\/tbody><\/table><\/figure>\n","protected":false},"excerpt":{"rendered":"<p>Invitations are an important way of letting participants know how to complete your questionnaire. The emails include a link that make it easy for a participant to give their responses. Here are some helpful tips to avoid spam filters when creating your email invitations and sending online surveys. This page is available if you have [&hellip;]<\/p>\n","protected":false},"author":7,"featured_media":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"inline_featured_image":false,"footnotes":""},"epkb_post_type_1_category":[225],"epkb_post_type_1_tag":[],"class_list":["post-11873","epkb_post_type_1","type-epkb_post_type_1","status-publish","hentry","epkb_post_type_1_category-database-links"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v25.8 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Database link wizard: Online email invitations | SnapSurveys<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.snapsurveys.com\/support-snapxmp\/snapxmp\/database-link-wizard-online-email-invitations\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Database link wizard: Online email invitations | SnapSurveys\" \/>\n<meta property=\"og:description\" content=\"Invitations are an important way of letting participants know how to complete your questionnaire. 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